Select Data > Products > Product Definitions.
The Product Definitions window displays.
Click New.
Enter basic information for the product.
In the Product Code field, type an identifying code for the product.
Important: You should always use a code that refers to the product's manufacturer, product class, and size. This makes it easier to locate the product during ring up.
Examples: If you are defining the American Crew 12oz Daily Shampoo product in the Shampoo (SH) product class, use "AMSH12DS" as the code. If you are defining the Aveda 10ml Sensitive Skin Treatment product in the Skin Care (SC) product class, use "AVSCSST10" as the code.
If you have a bar code scanner, click in the Bar Code field and scan the product's bar code to transfer the bar code number to the field.
In the Class field, select a product class to assign to the product.
In the Description field, type the name of the product.
In the Size field, type the size/weight of the product.
In the Manufacturer field, select the manufacturer of the product.
Select Bar Coded by Manufacturer if the product has a manufacturer bar code already assigned.
In the Distributor field, select the distributor that supplies the product.
In the Distrib Product ID field, type the distributor-assigned code number for the product.
Select Non-Taxable Product if the product is tax exempt.
Select Override Standard Tax if you tax the product at a different rate than the standard tax rate. Type the tax rate to charge in the Tax field.
Select Pre-Taxed if the distributor charges tax when you purchase the product.
Select Retail if you sell the product to clients or select Professional Supply if service providers use the product.
In the Web field, type the product's web site address.
In the Lasts _ Weeks field, select the number of weeks after purchase that clients should repurchase the product.
Tip: The selection in the Lasts _ Weeks field displays on the Products Previously Purchased window during ring up. This helps employees to make better recommendations when trying to get clients to repurchase products they bought in the past.
Select Show Notes to display notes/instructions about the product during ring up. To type notes/instructions, click Notes, click Edit Notes, type the notes/instructions, and click Save.
Move to the Pricing tab and define the prices to charge for the product.
In the Wholesale field, type the cost of purchasing the product from the distributor.
In the Markup field, type the percentage above the wholesale price to use as the retail price. When you type a percentage, the retail price displays in the Retail field.
In the Retail field, type the retail price for the product.
In the Employee Price field, type the employee price for the product.
Tip: To view advanced options for setting the employee price, click %, select the pricing structure to use, and click Update This Product Only.
Select Ignore Automatic Client Discounts to prevent clients who are set up to receive product discounts from getting a discount on the product.
Select Do NOT Allow Points to prevent clients earning reward points when they purchase the product.
Select Use in Avg Ticket Calculations to include sales of the product in the average ticket calculations used on the Appointment Monitoring Station and the Team/Overall Goals window.
Click the Commissions and Incentives tab and define the commission structure for the product.
Select Commission Override to pay a specific a different commission for selling this product. Type the dollar amount to pay in commission, or click $ and type the percentage of the sales price to pay in commission.
Tip: Click Employee Specific Commission Override to define employee-specific commissions for selling the product.
In the Incentive - added on to commission fields, type the dollar amount to offer employees as an incentive to sell the product, or click $ and type the percentage of the sales price to offer as an incentive. Type the period to offer the incentive in the Incentive Starts and Incentive Ends fields.
In the On Hand field, type the quantity of the product currently on hand.
In the Model Qty field, type the ideal quantity of the product to maintain on hand to cover demand.
In the Order Point field, type the on hand quantity at which you should order the product.
Note: This entry controls when the product displays on suggested orders.
In the Order in Multiples of field, type the quantity in which you must order the product.
In the Qty in Case field, type the quantity of the product included in one case.
Note: This entry is for reference only and does not affect the order quantity on suggested orders.
Click the Prescriptions tab and select the conditions for which clients can use the product.
Important: Entries are only required on the Prescriptions tab if you have defined a prescription category and assigned the category to the product class selected in the Class field.
Select Applicable next to the conditions for which clients can use the product.
Notes:
Click here for more instructions on how to define a prescription category.
Click here for instructions on how to select a prescription for a client.
Click Save.
Tip: Click No if a notification displays to indicate you have not entered a bar code.
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